Overview

Job Summary

The Department of Agriculture Administration is seeking a Senior Administrative Assistant to provide high-level administrative support to the Office of Academic Programs and Agriculture Alumni Offices.

 

What You’ll Be Doing: 

  • Serving as a primary point of contact by answering questions and directing inquiries by phone, email, and in person; provide backup front-office coverage, including answering phones and directing visitors
  • Managing departmental purchasing, including catering, office supplies, special orders, invoices, reimbursements, purchasing transactions, and related documentation in accordance with university procedures
  • Coordinating logistics for OAP and Ag Alumni events and programs, including room reservations, food orders, transportation, printing materials and name badges, and setup/teardown as needed
  • Coordinating travel for OAP and Ag Alumni staff and manage calendars, schedule meetings, and prepare agendas for Ag Alumni Board meetings and other programs
  • Providing administrative support for OAP and Ag Alumni staff, including mailings, database and website updates, communications, and maintaining office equipment and supplies
  • Maintaining financial records for the Ag Alumni Association
  • Managing the annual event checklist for the Purdue Ag Alumni Office and take initiative to coordinate recurring rooms, transportation, and other event needs
  • Assisting department directors and staff with routine administrative and operational tasks related to programs and events
  • Sorting and distributing mail and receive packages
  • Other duties as assigned

What We’re Looking For:

  • High school diploma/GED
  • 3 years of experience in an administrative support role
  • Excellent verbal and written communication skills
  • Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
  • Strong organizational and time management skills and attention to detail
  • Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
  • Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs
  • Ability to interpret policies and procedures to proactively resolve issues or improve processes
  • Ability to identify problems and implement or recommend solutions
  • Drafting, proofreading and editing skills

 

Nice to Have: 

  • Knowledge in QuickBooks, Salesforce, Blackthorn, and Cascade

What We’d Like You to Know:

  • To learn more about Purdue’s benefits summary CLICK HERE
  • Purdue will not sponsor employment authorization for this position
  • A background check will be required for employment in this position
  • FLSA: Non-Exempt (Eligible For Overtime)
  • Retirement Eligibility: Non-exempt Defined Contribution Plan

Career Stream

Administrative and Operational Support 3

  • Pay Band: S045
  • Job Code: 20002331

Career Path Maker: https://www.purdue.edu/hr/careerpathmaker/

 

Who We Are

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

 

Equal Opportunity Employer

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